If you’re not careful, email can quickly turn into a huge time suck that saps a lot of your energy and productivity. One study indicates that reading and responding to email makes up about 28% of the average person’s work week! That’s an absolutely staggering figure. Fortunately, there are ways that you can improve your email productivity and reduce that number.
Here are some tips, so you can be more productive with your email:
1) Unsubscribe from everything that isn’t necessary. Over time, you’ve probably built up quite a list of subscriptions simply by filling your email out on web forms. One easy way to do this is to use a web app called Unroll.me, which will present you with a list of all the subscriptions you currently have with your email address and gives you the option either to unsubscribe or combine them all into one single message.
2) Turn off email notifications on desktop and mobile. It’s natural to feel like you need to check your email and respond as soon as you get a notification, but this can easily derail you from accomplishing other important tasks. Instead, schedule certain times throughout the day where you’ll check and respond to emails, and don’t let yourself be distracted by notifications.
3) Keep your responses succinct. There’s no need to add fluff to email messages; you’re using them specifically for their convenience and efficiency. Get across the critical facts that you need to deliver and the main point you’re trying to make without going too deep into unnecessary chit chat.
4) Use filters and folders for your messages. If you get a lot of emails every day, you may want to consider setting up custom filters to sort these messages. Put action items in one folder, emails requiring a response in another, lower-priority mail in another, etc. This will help you to easily prioritize and categorize what you have in your inbox.
5) Use canned messages when appropriate. If you find yourself sending out the same sort of email a lot (thanks for ordering, letters of introduction, etc.) create several canned messages that you can customize depending on the recipient. This will save you a ton of time in the long run.
Email is an important tool for business, but you shouldn’t feel like it’s running your life. For more information about how to make your email usage more productive, contact us today at Viral Solutions.