Last Tuesday, I posted a blog reflection of Anese Cavanaugh’s Women’s Leadership Summit presentation in regards to becoming a more effective leader. The first tip within her presentation was to ban busy.
Being busy is not a badge of honor nor does it make anyone more successful than other, rather it is usually one of the faster contributors to burnouts and poor leadership.
Therefore, the direction of this post is to identify 8 Divine Time Management Tips that will aid in banning busy and creating a richly scheduled reality.
1. Let go. One of the hardest things to overcome is the need to feel busy. The need to feel busy has been ingrained as the right way of knowing you’re on the right track, however, that track often turns into the turnpike leading to burnout central. It is okay to let go of your emotions, mindsets, and attitudes toward the perception that busy is a good thing. The key is not to become lazy, but to identify, accept, and thoroughly make it a part of your new way of life that there is a difference between “busy” and “richly scheduled”.
2. Identify. Identify your biggest contributors to success. This can come in the form of identifying your biggest outcomes. Your “biggest” outcomes may vary depending on your industry and line of work. Identify the largest rewarding outcomes then work your way back from there. The term “rewarding” could be financial, spiritual, operational, etc. – whatever, but each outcome should be identified.
3. Organize. You just identified your biggest outcomes that need to happen daily. Awesome. Now, you need to organize those outcomes. This may require compartmentalizing outcomes. The reason I bring up outcomes instead of activities is because outcomes are what you need to achieve. At the end of the day it is the outcomes that matter, not necessarily how many activities that lead to achieving the outcomes. This also services as a great starting point to evaluating the key activities that will support obtaining your daily outcomes.
4. Prioritize. Prioritize your outcomes. Depending on your personality you may want to get your biggest outcomes done and out of the way first thing. This helps to maintain focus and consistency of getting those outcomes completed right off the bat. For others, you may want to prioritize with the smaller outcomes to build momentum making you feel that you’re getting way more done because of the ease of those outcomes. Whichever works best with your mindset is the method that you should choose.
5. Commit. Commit to your method of scheduling your outcomes. Identify the best times that works with your personal level of productivity. Put it on your schedule.
6. Track. Identify, track, and measure your key performance indicators per outcome. Track it. Review it. Tweak it to you reach your peak level of performance that fits you. This information will identify your successes, hangups, and other areas to consider to help you to proactively tweak your daily outcomes. The key is to track your progress to ensure that you continue what works best to promote the best richly scheduled way of life.
7. Implement. The only way this can work is by action. Staying committed to the outcomes that you’ve identified that need to get done and you get them done. It is essential monitor the time it actually takes to get it done. You’ll be surprise how much time you actually save when focused. You save time because you’re not dealing with distractions, interruptions, or letting your day run you. You have structure, outcomes, actions, and accountability. The hardest part after identification is actually doing it. It is easy to get distracted. Distractions also open the door for “busy” feelings and additional activities that impede on outcomes. So, get focused, structured, do it, and hold yourself accountable.
8. It’s a Habit. Banning “busy” isn’t a one day kind of thing. It is a habit. A habit that is formed with purpose. The purpose to provide a more structured, richly scheduled personal and professional life. The ability to shift your mindset to understand that “busy” is not a badge of honor, nor does it make you more successful is essential. Letting go of that mindset helps you embrace the “richly scheduled” lifestyle. This lifestyle identifies specific outcomes that are necessities. Helps you to organize your day to achieve those outcomes in a manner that fits your life. You prioritize these outcomes however you see fit. Switching the mindset, identifying, organizing, and prioritizing your outcomes are essential, but even more important is action and accountability. You have to put forth the action and hold yourself accountable to achieving the outcomes, daily. The focus, structure, and follow-through will aid you in banning “busy” for good and embracing the “richly scheduled” lifestyle. This lifestyle will aid bettering your personal and professional relationships.
Thanks for reviewing and cheers to rocking out your outcomes and banning busy!
by Katie Doseck, PhD MBA
Chief Visionary and Strategic Ace Up Your Sleeve | Viral Solutions LLC